Overview
Once all bookings are complete and an event weekend is approaching, driver data must be imported into Alpha Timing (AT) Admin to ensure timing data is recorded for all drivers participating in any FKL event.
Requirements: Laptop, internet connection, access to OD, AT Admin Site, and Sign On website.
Importing Driver Lists
1
Export driver list from OD
Export the relevant driver list from the OD for the session — Sat AM, Sat PM, or Sun Race. See Exporting Data to Alpha Timing for steps.
2
Select the correct hub
Once in AT, confirm the correct hub is selected — check the top left next to the house icon.
3
Open the event
Click on the relevant event you need to import drivers to.
4
Navigate to Import Entries
Open the event, select the TOOLS dropdown, and select Import Entries.
5
Upload the CSV file
Click CHOOSE FILE and select the CSV file exported from the OD. Once selected, click Upload File.
6
Map the fields
Ensure the correct fields are mapped for the import. Fields required are: First Name, Last Name, ClassCode, CustomerIdentifier, fklid, and Level.If you have done an import before, select the latest field mappings used and they will automatically populate.
7
Complete the upload
Once all mappings are filled, press NEXT, select the UPDATE Customer Details dropdown, then click Upload. Wait for the upload to complete.
Last Minute Bookings
There may be cases where last minute bookings come in and require the import process to be repeated.Ensure the person allocated to this task has access to the Teams Channel FKL [HubLocation] PROD, where notifications are raised each time a booking comes in.
1
Open the notification
Click the notification in the Teams FKL PROD channel.
2
View the ticket
Select Click here to view ticket.
3
Export the driver
Open the ticket and click the green button (hover to confirm it says Export to AT). Amend power level and class if necessary, then export the file to download a single ticket CSV.
4
Import into Sign On website
Import the CSV into the Sign On website and repeat the Sign On process.
5
Export all to AT
Once Sign On is complete, export all to AT as normal.
Moving a Driver to a Different Class
If a driver needs to be moved to a different class, this must be updated in both AT and on the ticket in the OD.1
Open the driver profile in AT
Select the event, then select the class the driver is currently booked into. Select the driver’s name to open their profile.
2
Use the Task menu
In the bottom left corner, find the Task section. Click it and select Move to different class (for the same event).
3
Select the correct class
Select the correct class and click Update Entry.
4
Re-sync entries
Ask the timekeeper to re-sync entries on the timing software so the driver’s data is updated and recorded correctly during sessions.
Deleting a Driver from an Event
1
Open the driver profile in AT
Select the event, select the class they are in, and select the driver to open their profile.
2
Remove the driver
At the bottom right of the profile, click Remove to delete the entry entirely from the event.
Driver Sign-On Links (UK Only)
For all FKL Hub 1 events, all parents of drivers must sign a declaration acknowledging that motorsport is a dangerous activity. For Regional Events and Saturday practice, the form is created by FKL. For Pro Events, FKL uses a Motorsport UK (MSUK) standard disclaimer. Links are sent to all drivers on Thursdays prior to an event and resent up to three times until all drivers have signed. A verbal reminder is also given during the driver’s briefing on event day.1
Select the event
Select the desired event from the list in AT.
2
Send sign-on links
Select MESSAGES and then Send Signing-on Links.
3
Confirm and send
A page will open confirming the email text. Scroll to the bottom and select SEND EMAIL.
4
Check sign-on status
To view sign-on status or missing signed forms, select RECEPTION, then select the event and view the number of NO entries under sign-on.
5
Resend if needed
Use Resend Sign-on Links to re-send only to drivers who have not yet completed the form.